Career Opportunities

O'Shanter is a family-owned and operated Property Management and Real Estate Development Company founded in 1963. A strong history and continued success in the industry has much to do with the hard work and dedication of our employees. As the company grows and expands we are always looking for motivated, passionate, and determined individuals to add to our team.

An interest in the business, leadership skills, and communication are some of the key traits we look for, however; proper training and encouragement is always provided. To find out more about current opportunities at O'Shanter Development Company Ltd, please do not hesitate to contact us.

Current Positions Available

Receptionist / Administrative Assistant
Toronto
FULL TIME

We are currently looking to hire a Receptionist/Administrative Assistant who will be based in our head office in Toronto.

The Receptionist/Administrative Assistant will be accountable for providing front desk administrative support and reception on a daily basis, providing administrative assistance to the Principals and VP, and performing a variety of different administrative and clerical tasks.

Receptionist responsibilities:

  • Operate telephone switchboard to answer, screen, or direct calls, providing information, and taking messages
  • Schedule appointments and manage calendars
  • Organize mail, separating mail to insurance courier and other offices, and prepare for pickup
  • Greet visitor and clients and directing them to appropriate individuals
  • Develop and maintain a filing system with high level of accuracy and within required time frame
  • Maintain and update company's directory and manage office supplies as instructed
  • Provide administrative assistance on special projects, rental inquiries, tenants surveys etc.
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Act as the point of contact for internal and external clients
  • Perform other clerical duties as needed, such as filing, photocopying, and collating
  • Maintain tidiness throughout the day in reception area, conference rooms and kitchen.
  • Perform other related duties as assigned by the management.

 

Administrative Assistant responsibilities:

  • Provide administrative support by drafting and editing a variety of documents and correspondence, including letters, memos, meeting minutes, meeting agendas, etc.
  • Respond to phone, email and in person inquiries- providing general information and referring inquiries to appropriate sources based on a broad knowledge of the executive's priorities, procedures and protocols
  • Provide proactive and extensive calendar management for the senior management, coordinate appointments, meetings and travel
  • Assist with internal meetings and events and other tasks as required
  • Maintain confidentiality, tact and respect at all times

 

SKILLS/KNOWLEDGE/EXPERIENCE:

  • Bachelor's degree preferred
  • Must be proficient using computer software programs including the Microsoft Office suite (Word,Excel and Outlook)
  • Experience in customer relationship management
  • Ability to maintain confidentiality and sensitive information
  • Strong organizational, multi-tasking and time management skills
  • Strong attention to details and work well both independently and in a team-based environment
  • Ability to work under time constraints and high pressure
  • Must possess excellent written and verbal communication skills
  • Quick learner with high sense of initiative and can work under supervision
  • Experience in an administrative role an asset but willing to train
  • Flexible approach to tasks.

 

O'Shanter adheres to equitable hiring, employment and promotion practices. We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.

If you are interested, please apply today sending us your resume and cover letter. Only selected candidates will be contacted, but we thank you for your interest in working with us at O'Shanter Development Company.

By applying to this position, you are confirming you possess either a Canadian citizenship, permanent resident status or work permit

Building Manager
Toronto
FULL TIME

 

We need Building Managers/Superintendents for our apartment buildings with suites between 40 to 300. Competitive salary + apartment.  This position requires a flexible schedule including days, evenings, and weekends.

In this role you will be responsible for:

  • Receive, document and handle requests for services and ensure the safety and security of tenants following approved and established procedures and systems
  • Implement preventative maintenance and preservation of the building and all other related vertical and horizontal infrastructure
  • Oversee the renovation of suites, improvement work in common areas, and other major works based on instruction and guidance from the Project Manager, Maintenance Manager, and Property Manager
  • Follow up with maintenance staff and/or contractors to make sure that work requested has been undertaken and completed
  • Undertake periodic inspection of the building, smoke alarms, window/child safety locks and other facilities as required by laws, company policies, etc.
  • Carry out all tasks related to the rental of apartment, parking spaces and other leasable/rentable spaces, if applicable as advised by the Property Manager and the Rental Agent
  • Show rentable units and spaces; check completeness of information in all rental documents and submit these to the main office
  • Collect rental payments, receivables and submit relevant written reports, forms and sheets to the main office
  • Give required notices and other information materials to tenants and document receipt of these
  • Prepare/clean vacant units for viewing and for incoming tenants
  • Complete building log book, fire log book, waste log, etc. and submit necessary reports
  • Check boilers, take gas, water and hydro reading and submit all necessary reports; make sure that the building and all of its facilities are in clean and orderly condition
  • Request and record inventory of supplies and materials
  • Prepare garbage, recyclables and other wastes for collection; drive tractor and bins to the pick-up point
  • Clean laundry room, machines, etc. and check all related equipment i.e lint traps so that operation will not be compromised
  • Clear walkways, path walks of snow during the winter season; apply salt and ice melter as necessary
  • Complete a daily inspection of the workplace and ensure compliance with the Health and Safety Act, WHMIS, Lock-out and other applicable safety codes
  • Maintain Health and Safety Bulletin Board, First Aid Kit, MSDS Binder and other items on the safety check list
  • Other tasks that may be assigned by management from time to time

 

You will also possess the following skills and experience:

  • At least 3 years of experience as Assistant Superintendent or Superintendent in an apartment building
  • Exposure to Yardi and Spectra software is considered an asset
  • Customer service skills and sales experience
  • A great team player with strong communication skills, excellent written & verbal communication skills
  • Attention to detail with a high degree of accuracy
  • Reliable transportation to work and for on call hours
  • strong administrative and computer skills

 

We adhere to equitable hiring, employment and promotion practices, and we strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.

If you are interested, please apply today by using the Submit Resume button and sending us your resume and cover letter. Only selected candidates will be contacted, but we thank you for your interest in working with us.

By applying to this position you are confirming you possess either a Canadian citizenship, permanent resident status or work permit

Job Type: Full time